2. Inserting and styling of text

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Inserting text

Good to know

You can make "invisible" text fragments (spaces, breaks, etc.) visible: ViewText FramesShow Control Characters (In word processing programs such as Word this function has a button that looks like this: ¶)

Double-click the large text frame (or open the story editor: CTRL+T) which contains a sample directory of abbreviations. If there is a directory of abbreviations in the manuscript type these in manually or copy-and-paste it (CTRL+C and CTRL+V). If no such list exists you can just delete this section, making the text frame completely empty.

  • Copy-and-paste the article text from the copyedited paper (CTRL+C and CTRL+V), beginning with the first headline, including acknowledgements, funding information etc., if applicable, and the whole list of references, all headlines and subheadlines included. You don't have to do this bit by bit - we recommend pasting the whole text in one piece!
  • Select the large text frame and activate hyphenation (top menu: ExtrasHyphenate text).
  • Depending on how much content is on the first page it might be necessary to delete the text frame on the first page so that the article text actually begins on the second page. Here's an example of a pretty full first page where the beginning of the article text is best moved to page two:

Firstpage whitespace.png

You can now format the text by either double-clicking the text frame or using the story editor (CTRL+T):

  • Assign a paragraph style by using the Text Properties window.
  • If you're using the Story Editor, select the style from the drop-down menu on the left-hand side of the paragraph.
  • You can also select several paragraphs at once and assign the same paragraph style to them in one move (paragraph style selection in the top menu bar on the very right).
    • Make sure to remove any unnecessary empty lines - the styles are preconfigured so that they will take care of all the spacing specifications.
    • Tip: To save time, we recommend assingning the paragraph style "Article text" to the whole text and then changing everything that is not article text (such as headlines).

  • Lists: Use the paragraph styles 04 Numbered List or 05 List (for bullet lists).
    • Add a tab character right before the item to get the items in line (if items take multiple lines).
    • Don't forget to add a blank space after the last item in any list to create a distance from the following text, if this is necessary (depends on the context).
  • Landscape page orientation: If the paper contains a large figure requiring a landscape orientation...
    • ...use the last preconfigured page in the template and drag-and-drop it to the right spot using the Arrange Pages window (to be found in the Window menu up in the main menu bar), or
    • indicate where a landscape view page should appear and let our technical editors know they should insert such layout when they go over the layout.

This is what a formatted article text looks like in the story editor:


Text styling


In the story editor (CTRL+T) you can search for a term using CTRL+F. The term you're looking for will appear at the bottom of the window.

Find and replace

If there is a specific combination of letters that has the same formatting, e.g. et al. in italics, you can save time by opening the story editor (select the text frame and press CTRL+T and replacing the original text (et al.) with the same text (et al.) plus the formatting (italics).

Basic styling

The most important formatting options are in individual characters and words:

  • The most common typesetting choices are boldface, italics, underlinings, superscripts and subscripts (as part of a chemical formula, for example),
  • and special non-Latin and technical symbols that sometimes get lost when copy-and-pasting from a word processor such as Word (see below).

You find the options for boldface and italics in the Text Properties window below the font selection at the very top (the default setting is Regular):


All the other formatting options are located in the expandable Color & Effects panel below:


Special characters

These may get lost during copy-and-pasting between Microsoft Word and Scribus. Hence, we recommend that you take a note when special characters such as greek letters occur during copyediting (which doesn't occur that frequently).

  • If you know there are symbols in the text but don't remember where they occured, you either have to read through the whole thing, or just manually search for typical characters and symbols that regularly occur in neuropathological papers (CTRL+F).
  • Typical symbols include α, β (some authors and even copyeditors mistakenly confuse this one with ß, so look out for this one, as well, and replace it!), γ, Δ, δ, ε, η, κ, λ, μ, ρ, φ, χ, ±, ×, ®, ...
  • You can copy-and-paste them right out of this guide, or find more at this useful website.
  • Usually, Greek letters should be retained when you copy and paste them from a Microsoft Word document into the Scribus template. However, sometimes authors include Greek letters in their manuscripts that are actually different special characters just resembling alphas, betas etc. they found in another source and mistake them for a Greek letter. These will be displayed in Scribus as a red question mark in a box. You will be prevented from saving your document once you're finished when there are still unrecognized characters in the layout, so look out for these warning signs.

Good to know

If the manuscript has been submitted as a Word file there is a way to temporarily highlight specific formattings so you can scroll through the document and identify all instances of a specific formatting. Press CTRL+H, select the Find panel, click 
More >>>FormatFont and make a selection, but only one at a time, e.g. boldface. Click OK and then search the document by clicking Find Next.n now scan the document for highlighted words and then format these in Scribus. After you've done so reset the formatting back in the Find window (No Formatting, at the bottom of the window) and start highlighting the next type of special typesetting, e.g. superscript.

Generally, double-checking never hurts, since these characters can be critical for the meaning of a scientific statement!

Next step

Now it's time to insert the figures.