4. Final touches

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After all figures have been put in the right place:

This is what the ending of an article should look like (click for preview).

Go to the references and insert a so-called Frame Break between the period after the last word of the text and the chapter headline for the references (InsertSpaces & BreaksFrame Break). This will make the references section move into the next text frame.

  • Now select the text frame where the article text finishes and reduce its height until both columns end on the same height (i.e., are equally "long"). Select this text frame and the next text frame (the one containing the references) by pressing Shift and set a vertical distance of 12 pt.
  • Reduce the height of the references text frame to end just atop the logo at the bottom of the page. Now the references should begin on the left side without leaving any unnecessary spaces.
  • Delete the next page, which should now be empty.
  • Make sure that no reference entry is broken up so that it spreads from column to column or from page to page. You can achieve this by manually inserting breaks between the entries.

Useful routines to detect errors and inconsistencies

You're almost done. To make sure that your layout meets FNP's basic quality standards, check of the following routines:

☐ Compare the finished layout with the original manscript in random instances to find potential copy-and-paste errors.

☐ Check the indentation of paragraphs: New paragraphs are indented, but interrupted paragraphs (due to figure insertions) aren't indented.

☐ Make sure there are no unncessesary spaces at the beginning of paragraphs. Also search for double spaces and replace them with single spaces.

☐ Read through the whole document cursorily in order to spot odd characters (e.g., special characters that didn't get transferred correctly).

☐ Check the chapter headings for incorrect line breaks (e.g. "Meth-ods") and correct them manually. Also, make sure chapter headings appear "well-shaped", i.e. line breaks are avoided (if possible) and there a no lone syllables in one line. You can correct these instances using by manually inserting a "soft" line break in the right spot (a line break that doesn't create a new paragraph): Shift+Return. Make sure to remove the space after the last word in the line that's broken up so the text is justified correctly.

☐ Remove larger gaps between words (mostly caused by special words that couldn't be hyphenated) by manually inserting a "soft" line break in the right spot (a line break that doesn't create a new paragraph): Shift+Return. Make sure to remove the space after the last word in the line that's broken up so the text is justified correctly.

☐ Scroll through the whole document and pay attention to the left edge of the paragraphs: Make sure that no line begins with a hyphen and correct this manually if necessary (this can occur with chemical formulas).

What else do we need to pay attention to?

  • [room for suggestions]